Collections
Texas Professional Ethics Committee Opinion 652 says a lawyer should try other reasonable means first, including written notice of the amount due, before using a collection agency. Your record shows what was tried, and when.
Documented and ready
Accounts receivable follow-up for Texas law firms
Our AR specialists follow up on your past-due invoices as an extension of your firm, so your attorneys don’t have to make the awkward calls. If an account still isn’t paid at day 90, you get a dated record of every reminder and contact, documented and ready if you choose collections or small claims.
Flat monthly fee from $519. You keep 100% of what’s collected.
Account record, March statement
Example- Invoice delivered by email with the firm’s pay link
- Day 1 reminder sent, copy of invoice attached
- Second reminder sent
- Call by AR specialist, voicemail left
- Call, client said payment is coming this month
- Text and email follow-up, no reply
- Client paid in full through the firm’s pay link
An example. Names, dates and amounts are made up.
Polite and documented
Someone else makes the calls. Nothing goes unrecorded.
01
An extension of your firm
AR specialists follow up in your firm’s name by email, phone and text, from templates you approve. We never discuss the legal matter and never argue a bill. Disputes come straight to you.
02
Every touch, dated
Each reminder, call, text and reply is logged with the date and what was said, so you always know where an account stands.
03
Reasonable calling hours
Calls and texts go out between 8 a.m. and 9 p.m. in your client’s time zone, the window federal debt collection rules use (12 C.F.R. § 1006.6), and never at a pace meant to harass, which Texas law prohibits (Tex. Fin. Code § 392.302).
At day 90
Documented and ready, if you need it.
Any account still open comes back to your firm with a dated record of every reminder and contact. What happens next is your call.
Small claims
Texas justice courts hear small claims cases up to $20,000 (Gov’t Code § 27.031). The invoice, delivery dates and every follow-up are documented and ready if you choose to file.
Fee questions
If a client questions the bill, we stop and send it to you with the full history. Opinion 652 also points to fee arbitration or mediation, and some local bars, such as the Houston Bar Association, arbitrate fee disputes if both sides agree.
Whether to refer, file or write off an account is always your firm’s call. ARCounsel is not a law firm and does not give legal advice.
How it works
Polite from the first note to the last.
- Invoice issuedWe see it the day it goes out
Nothing is sent before it’s due.
- Day 1 past dueA warm first reminder
An email in your firm’s name with a copy of the invoice and your payment link.
- About day 7A second friendly nudge
Plenty of clients simply missed the first one.
- Days 10 to 14An AR specialist calls
To ask whether anything is in the way, and how to make paying easier.
- Days 14 to 90Steady, courteous follow-up
Email, phone and text. Payment plans only on terms you’ve approved. Clients pay you directly.
- Day 90Back to you, fully documented
A dated record of every reminder and contact.
Integrations
Works with the tools you bill from.
- QuickBooks Online
- LeanLaw
- Clio
- Smokeball
- MyCase
- TimeSolv
- Bill4Time
- LawPay
- Confido Legal
From $519 a month, flat. 12-month plan, billed monthly, plus a one-time $625 setup fee. No percentage, ever. Your firm keeps 100% of what’s collected. Full pricing.
Book a consult
Let’s look at your receivables together.
Tell us a little about your Texas firm. We’ll show you what your clients would receive, what the day 90 record looks like, and how you stay in control.
Prefer email? Write to info@arcounsel.com.
Request a consult
A few details so we can come prepared.